Finding the most attractive hotel deal within the budget or getting a last-minute booking for a senior executive are common challenges for travel managers in a corporate organization. Implementing the corporate lodging program is a demanding task, as one must work within corporate travel policy while ensuring a gratifying travel experience for employees. Corporate lodging solutions streamline the lodging process for individual business travelers or teams. These providers simplify reservations, billing, reporting, and audit reconciliation. Companies get instant access to pre-negotiated booking rates by leveraging extensive hotel networks across large geographies. Travel managers and employees can access seamless services and attractive tariffs whether they book a room in advance or the same day in an emergency.

What is a corporate lodging solution?

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A corporate lodging solution can be an online platform, app, website, or software program to manage business travelers’ accommodation and streamline the booking process. Corporate organizations can benefit from the right corporate lodging solution with its several helpful features.

Travel managers or finance teams can explore multiple travel trends and analytics to enhance travel spending. Some corporate lodging solutions enable corporate travelers to use apps for self-booking.

Companies can ensure travel policy compliance as the tool allows seamless policy integration. It helps travelers book accommodation within policy guidelines. Travelers can get helpful insights such as preferred travel locations, hotels, and more. These help them speed up the booking process, saving valuable time.

Benefits of using a corporate lodging solution

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Corporate lodging solutions are suitable for organizations of all sizes, with many employees who travel frequently on business assignments. There are several varieties of lodging solutions to choose from. Travel managers should look for the following benefits while selecting an appropriate lodging platform.

1. Speeds up the accommodation booking

Business travelers spend a lot of time finding and booking the right accommodation while planning business trips without negotiating for the best rates. It provides a user-friendly dashboard with quick access to search functions, filter, and sort facilities. The ideal corporate lodging platform helps travelers book hotels by viewing amenities, tariffs, and locations to make an informed decision.

Business travelers enjoy a smooth hotel booking process with broad access to many vital parameters. The booking process is direct, requiring no mailing of requests or speaking to service representatives.

2. Makes travel manager’s life easy

Travel managers have countless tasks on their plates. Managing several bookings for employees traveling to different locations can be challenging. Not all corporate lodging solutions ensure efficient bookings, though they may be great for hotel selection.

Advanced tools help track and monitor travel bookings. Travel managers and business travelers can get an overview of bookings and other trip details in a centralized database. Corporate lodging solutions streamline hotel bookings for different trip durations for several employees with the single click of a button.

3. Maximizes policy compliance

Travel policy deviations can impact the travel program, causing avoidable problems like overshooting the travel budget and delays in expense reimbursements. Using corporate lodging solutions can eliminate policy violations effectively.

Corporate lodging tools enhance travel policy implementation. Integrating the policy guidelines into the lodging software helps avoid policy deviation as the tool flags out-of-policy bookings. You can fix room tariff limits for different employee levels, teams, and departments. Corporate lodging tools help finance teams put a cap on room tariffs for better policy compliance.

4. Saves business travel accommodation costs

Corporate lodging solutions ensure significant cost savings on hotel bookings by allowing direct access to pre-negotiated rook tariffs as default. Travel managers and employees can avoid lengthy discussions to get discounts. One should consider a few hidden costs, such as fees for bookings, memberships, non-usage, or cancellation while evaluating the savings.

Do not let these costs offset the savings you will make through pre-negotiated hotel tariffs. Consider using a SaaS-based travel management platform such as Paxes.com, an all-in-one solution to streamline all travel processes. It is a reliable platform ensuring data accuracy with multiple GDS integrations for flight and hotel bookings.

5. Accurate reporting and analytics

Online corporate lodging solution enables finance teams, travel managers, and employees to access the dashboard to track bookings and expenses. Employees can see all travel history in one place through the app. Travel managers can analyze travel trends to ensure that the travel costs are within the budget.

Analytics is helpful for a broad overview of corporate travel for effective monitoring.
You can generate custom reports for employees, departments, and travel destinations for thorough analysis.

Corporate lodging platforms help travel managers improve ROI plan improvement to the travel program using the reports.

Conclusion

The corporate lodging program provides travel managers and employees access to a comprehensive inventory of hotels and lucrative deals. It empowers employees with a mobile app to complete hotel booking on the move with round-the-clock access to support to resolve issues. Corporate travel managers can manage multiple bookings through the centralized dashboard of the corporate lodging solution. An online platform for travel management improves the comfort and productivity of business travel.

Suggested Read: All You Should Know About Corporate Travel Programs

Corporate Lodging FAQs

Does the lodging solution allow you to pay invoices once a month?

Some corporate lodging solutions allow paying a lump sum amount for invoices of a single month.

Which standard amenities are helpful for business travelers?

Access to Wi-Fi, meeting rooms, airport transfers, and in-house restaurants are useful amenities for business travelers.

How does a corporate lodging solution help save travel costs?

Business travelers can compare hotel tariffs and rates to optimize cost savings. The lodging platform provides a vast inventory of hotels and enables corporate travelers to access pre-negotiated rates to save costs

Can a business traveler cancel a room booking through the corporate booking solution?

The corporate booking platform allows the cancellation of room bookings.

How does a corporate lodging solution benefit employees?

Advanced lodging solutions provide a self-booking facility to employees from their smartphones. They can book hotels from anywhere by using an app.

<>Who typically uses corporate lodging?

Business travelers and corporate professionals make use of the corporate lodging solutions. The lodgings provide cost effective solutions of regular and bulk traveling requirements of the businesses.

How does corporate lodging differ from traditional hotels?<br />

Traditional hotels caters to all range of guests such as leisure and business travelers. Whereas corporate lodgings provide best stays for business and corporates professionals. These lodgings are designed for long term stays with lesser tariffs.

Are there any specific amenities or services offered in corporate lodging?<br />

These lodgings have well designed meetings rooms, high speed Wi-Fis, Kitchenettes, etc.

How can I book corporate lodging accommodations?

You can book these lodgings by adhering to the travel policy of your company and searching the lodgings online. Talk to the lodging representative for availability and rates and book the rooms.

Is corporate lodging more cost-effective compared to traditional hotels?

In most of the cases corporate lodgings provide better rates for long term stays than traditional hotels.

Are there any specific requirements or restrictions for booking corporate lodging?

Yes, the lodgings may have variable stay duration limitation, cancellation policies and other restriction depending on the different lodgings.

Are there any additional fees or charges associated with corporate lodging?

Additional fees and charges can vary based on the corporate lodging facility and the services availed. Some potential additional charges might include fees for laundry services, meeting room reservations, parking, or certain amenities like access to fitness centers or premium internet services.

Is it possible to request specific room preferences in corporate lodging?

Just like traditional hotels, professionals can request to book single room, suite or apartment as per their requirements.

What is the typical check-in and check-out process for corporate lodging?<br />

The check in and check out is similar to the traditional hotels.

 


Pratyush

Pratyush is a traveling enthusiast who always looks for innovations in business travel management. He has 5 years of experience writing content on corporate travel management and working closely with expert business travel facilitators.