Business travel is crucial to exploring new opportunities, establishing and nurturing business relationships, and providing service to existing customers. Employees must undertake business trips for organizational expansion and growth. Companies have the duty of care obligations to ensure the safety and well-being of their employees who undertake business tours to faraway locations. Corporate travel tracking is a critical aspect of travel risk management.
Itinerary tracking is another term for corporate travel tracking. The corporate travel tracking enables the organization and TMCs to locate and contact employees during emergencies that may affect their health and safety.
Importance of travel tracking
There is a remarkable growth in global travel as employees from diverse industry verticals undertake business travel in the post-COVID era. Companies take the utmost care to ensure employee safety while planning business trips by assessing the location’s threat perception and history of health risks.
Each company has its duty of care to safeguard employees against emergencies. The travel risk management ensures safe trips of the employees traveling to outstation or overseas locations for business purposes. It also comprises employees working on overseas projects.
Employee monitoring is an essential part of travel risk management. Innovative corporate travel tracking solutions help organizations gain real-time insights into the employee location to send mobile or email alerts to appraise them about the impending risks.
Corporate travel tracking can also ensure a proactive response before the emergency if the employee notices the concern beforehand. The only purpose of corporate travel tracking and monitoring is to secure employees against health emergencies or other catastrophes. The best corporate TMC’s and travel managers use corporate travel tracking for an easy and efficient business travel.
Benefits of corporate travel tracking for organizations
Corporate travel managers and travel management companies can explore a broad spectrum of benefits by using corporate travel tracking as built-in feature of travel management platform.
1. Real-time geo-location
Rapid response to an emerging risk by assessing the probable impact on employees is crucial for travel risk management. Corporate travel tracking has geo-location features to help organizations locate employees who may travel to or are in the risk-prone area.
2. Seamless communication during crisis
Corporate travel tracking apps enable use of alternate modes of communications, such as text messaging, app-based notifications, and email messaging. This ensures a prompt response, as jamming or failure of mobile networks is a common concern.
3. Instant alerts
Expediting the response is critical in emergencies when every moment counts. One must not spend hours assessing how the event may impact employees in a particular location. The corporate travel tracking tool sends instant alerts to the concerned employees, keeping the travel managers and TMCs in the loop.
4. Reliable updates
Corporate ravel tracking helps travel managers receive reliable updates about the employees traveling to various locations. It is an essential requirement of travel risk management. It helps travel managers or TMCs establish instant communication with employees and guide them about the steps.
5. Facilitates duty of care compliance
Granular knowledge about every employee’s location during local or global events is critical. The corporate travel tracking empowers organizations to ensure the duty of care by taking necessary steps to provide support to these employees. SaaS-based corporate travel management platforms facilitate travel managers and TMCs to track and monitor employee locations.
How to ensure business travel tracking for your organization?
The benefits of a corporate travel tracking facility in times of emergencies are well-established. Companies can use a proactive approach for better employee tracking. It is a helpful approach to fulfilling the duty of care, as companies can ensure employee safety by taking steps, such as an evacuation plan before the situation worsens.
Using a corporate travel tracker app to generate timely alerts to employees regarding emerging risks can help them seek timely help. Projecting the corporate travel tracking system as a facility to offer instant support in an emergency will help employees perceive it as a helpful tool and not a surveillance measure.
A corporate travel tracking solution need not be a feature for emergency use only. You can enhance the application of a corporate travel tracking by enabling several helpful alerts like airport transfer status, flight cancellations, traffic notifications, and accommodation bookings. Further, some of the best flight trackers provide accurate status of scheduled flights.
Integrating a corporate travel tracking into the travel management platform ensures an efficient travel management system with the duty of care attributes. It can also ensure seamless risk mitigation to strengthen the organization’s risk management capabilities.
Leveraging a corporate travel tracking system helps corporate travel managers and TMCs gain a comprehensive global perspective. It enables companies to plan business travel in safe regions to avoid emergencies.
Explaining the corporate travel tracking and monitoring feature in the corporate travel policy, apart from its advantages, will ensure greater acceptance across employee levels. Getting permission to track and monitor employees’ location is vital. However, TMCs and travel managers should make employees’ consent of their tracking a part of business travel policy. Leveraging an established tracking system is crucial to avoid legal issues regarding privacy regulations and other compliances.
Suggested Read: Top 9 Corporate Travel Expense Tracking Apps And Platforms
Conclusion
Corporate travel tracking is a helpful feature of state-of-the-art travel management platforms. Corporate travel managers and TMCs can locate employees in real-time with the help of a Corporate ravel tracking facility. These platforms offer an asset tracking dashboard for locating employees based on travel dates. The app-based platform such as Paxes sends out bulk messages to employees who may plan to travel to risk-prone areas.
Corporate Travel Tracker FAQs
What are the key benefits of having a corporate travel tracking?
It helps in achieving real-time communication, sending alerts, and facilitating the duty of compliance.
How does a corporate travel tracking help in getting reliable updates?
It helps the company to get real-time updates on employees who are traveling to different locations. Also, it helps travel managers to stay in touch with their employees.
How to use a corporate travel tracking efficiently?
Its functioning is not limited to use at a time of an emergency. You can use it for real-time location sharing, transportation status, accommodation booking, and flight trackers
How do I track my employees travel?
Corporate travel tracking can be used to track employees travel as it offers real time geo location.
Can companies track employee location?
Yes, many corporate travel tracking software and apps have features that allow companies to track employee location during business trips.
Can employers use GPS to track employees?
Yes, employers can use GPS to track their employees.
What is an example of corporate travel?
An example of corporate travel is an employee traveling to attend a business meeting or conference on behalf of their company.
What is SME travel?
SME travel refers to Small and Medium-sized Enterprises (SMEs) that require their employees to travel for business purposes.
Do companies have to pay for business travel?
Yes, companies have to sponsor the whole trip for its employees traveling for business purposes.
How does a Corporate Travel Tracker work?
A corporate travel tracker collects data related to employee travel and stores it in a centralized database or repository. It tracks the expense made by the employee and creates extensive reports with relevant information. It keeps the travel managers and the organization in loop in case there are any deviations from the travel policy of the company.
Can I customize the Corporate Travel Tracker to fit needs of my company?
Yes, one can easily customize the compliance level in the app or the software to maintain optimum freedom for employees.
What types of data can be tracked with a Corporate Travel Tracker?
The corporate travel tracker can track the travel information of the employee including their previous stays, loyalty program memberships, expense receipts, credit card statements, etc.
Can employees access the Corporate Travel Tracker on their mobile devices?
Yes, employees can easily access their profiles on the app and manage their expenses directly through it.
Can the Corporate Travel Tracker assist with managing travel budgets?
Any corporate travel trackers allow employees to manage their expenses according to the travel budget of the company. They send notification alerts whenever the expense exceeds the allocated budget.
