Corporate travel planning is one of the most daunting tasks for most travel admins and managers. The job becomes difficult if you have a small team of interns and junior associates. However, you are not alone in the quest, there are thousands of professionals who encounter the same issue. Corporate travel consultants have years of expertise in business travel booking, management, and optimization. From planning to reporting, corporate travel consultants can assist your team with exceptional trip experience.

How do corporate travel consultants help in business trips:

1. Expertise in Travel Planning

Corporate travel consultants gather in-depth knowledge of the travel industry and possess a comprehensive understanding of the best processes. They have spent hours of hard work to make cordial relationships with the flight and accommodation suppliers. They know the best travel routes, itineraries in the business district, and transportation options. Additionally, corporate travel consultants can secure affordable flights and accommodations and customize travel packages as per the travel policy and business requirements. Their planning proficiency and attention to detail streamline the trip and enhance the overall ROI.

2. Time and Cost Savings

Where time and money translate to business expansion, hiring a travel consultant ensures effective cost and time utilization. Corporate travel consultants take up the task of managing the logistics, expenses, and reporting. They use AI-powered tools to record, analyze, and predict travel expenses and their relative conversion into ROI. As per the business objectives they utilize the resource in the most efficient ways. They also provide negotiated rates and exclusive deals to secure flights and accommodations at lower rates. Additionally, they make the bookings in a time-conservative fashion so that employees remain productive rather than traveling on the road.

3. Personalized Travel Solutions

Corporate travel consultants excel in providing personalized travel solutions tailored to meet specific business needs. They work closely with the company’s travel admins, understand the requirements of the business, create the itineraries as per the objectives, and align them with the travel policy. They have perfected the art of change in plans, rebooking canceled flights, flexible travel options, and other unpredictable situations. Corporate travel consultants with their responsiveness to stressful conditions make the process simpler and smoother.

4. Access to Exclusive Deals and Discounts

Corporate travel consultants have joined numerous groups, signed up for prominent newsletters, excellent connections in the industry giving them access to exclusive deals and rates. These deals are not readily available to the general public and corporate employees. By tapping into these opportunities, businesses can significantly reduce their travel expenses while maintaining the quality and comfort of their trips. The potential for reduced travel costs can have a positive impact on a company’s bottom line, making the consultant’s services a cost-effective investment.

5. Duty of Care and Traveler Safety

Duty of care is one of the top requirements that every business should fulfill while sending their employees on corporate trips. These packages ensure the safety of the employees and cover them against accidents on travel. The providers conduct risk assessments, set up contingency plans for the emergency, and provide regular updates on the geopolitical situation of the location. Travel consultants extend their services with the best care packages for the employees at a bulk rate reducing the cost and increasing the overall security of the employee.

Suggested Read: What Is Duty Of Care And Why Is It Important?

6. Streamlined Travel Policies


While booking for only the best logistics can seem lucrative, travel admins have to ensure all the bookings are compliant with the travel policy of the company. Corporate travel consultants make use of online travel platforms that flag out-of-policy bookings. Moreover, they employ manual processes to double-check the rules of travel policy and prevent overspending. They ensure that the bookings and expense management adhere to the guidelines and check with the travel admins in case of discrepancies.

7. Technology and Support

Corporate travel consultants offer round-the-clock support for travelers, ensuring that assistance. This offers peace of mind to both employees and the organization, particularly during unexpected issues or emergencies. Whether it’s a flight delay, a missed connection, or a medical emergency, travelers can reach out to the consultant for immediate help and guidance. They deploy technological solutions such as expense recorders, AI-powered chatbots, report analysis, trip optimizers, and much more. These technological advancements make support a much easier task for both the travel consultants or admins and the employees.

Suggested Read: How To Choose The Best Corporate Travel Management Software

Corporate travel consultants play a pivotal role in revolutionizing the landscape of business trips. Their expertise in travel planning, honed through years of industry knowledge and connections, ensures that companies can navigate the complexities of corporate travel with ease. By leveraging this expertise, businesses can achieve high ROI and trip objectives.

Corporate Travel Consultants FAQs

What is a corporate travel consultant?

A corporate travel consultant is a professional with extensive expertise in business travel planning, management, and optimization.

How can corporate travel consultants save time and costs for businesses?

Corporate travel consultants can help businesses save time and cost through efficient logistics management, the use of AI-powered tools for expense tracking and ROI prediction, and securing exclusive deals and discounts not readily available to the general public.

What benefits do corporate travel consultants offer for custom travel?

They work closely with travel administrators, create itineraries aligned with the objectives of the company and travel policy, and offer flexibility in dealing with unexpected situations, such as rebooking canceled flights.


Pratyush is a traveling enthusiast who always looks for innovations in business travel management. He has 5 years of experience writing content on corporate travel management and working closely with expert business travel facilitators.