Employee management is the most challenging and crucial aspect of any organization. The HR department maintains and updates the employee database, besides performing several roles to ensure employees are happy and productive. Automated travel management for human resources is eased the administrative burden and improves its effectiveness.

HR can access diverse information from corporate travel and expense software to realign strategies for greater employee satisfaction. Travel and expense management solutions help HR fulfill the organization’s duty of care obligations, ensuring employee safety. Keep reading to learn the effectiveness of online travel management for human resources.

How automated management assists the HR perform better

Travel expense reimbursement is a primary responsibility of accounts, payroll, and HR departments. HR is accountable for timely expense reimbursements to facilitate the business travel activity of the organization. Quicker expense reimbursements boost employee morale and their involvement in business travel.

A SaaS-based travel and expense management platform helps HR achieve speed and accuracy in expense reimbursement. It boosts the role of HR in business travel. Employees can access the platform through an app to submit expense statements from any location. The software platform allows instant scanning and uploading of receipts to streamline receipt management.

1. Enhances the effectiveness of payroll

The role of HR in travel and expense management is crucial as it aligns payroll with business travel through automation. Automated travel and expense management systems help HR teams generate several types of data analytics. These help gain meaningful insights into the expense trends and the behavior of employees. Companies can change the salary structures and allowances of particular employees by analyzing expense trends.

Must Read: Top 9 Corporate Travel Expense Tracking Apps And Platforms

2. Eliminates the burden of paperwork for smart data storage

Expense report submission generates volumes of paper data if employees have to submit paper reports. Maintaining and analyzing the data can be a nightmare, besides the possibility of human errors. Digital expense reports eliminate manual processes and facilitate data storage. Online travel and expense management platforms support analytics and record of receipts in the soft format.

Automated travel management for human resources can easily integrate with the HR platform and improve the flow of information, such as expense and salary reimbursements, advances, and claims to boost the speed and accuracy of remittances. The process assures anytime access to updated data. Automated expense and travel management improve the efficiency of HR staff by reducing the stress of maintaining and analyzing the ever-growing data.

3. Greater productivity of HR and business travelers

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The role of HR in business travel and expense management allows HR and business travelers to focus on core job functions for higher productivity. Online expense management solutions streamline the claims and reimbursement process. Employees can get a clearer idea about the status of their expense claims through the app. Timely expense reimbursement boosts the morale of road warriors.

4. Ensures cost savings with expense analytics

The ultimate aim of the HR department is to enhance the travel experience through better deals for their preferred travel suppliers. HR teams get in-depth information about expense trends and analytics to win profitable deals to ensure employee happiness. Travel managers can negotiate with travel agents to seek employee benefits like membership cards, discount coupons, lounge access, and seat upgrades. These additional perks are necessary to keep business travelers happy and productive.

5. Enables seamless access to policies

HR communicates multiple policies to employees, such as HR and corporate travel policies. Automated travel and expense management solution like Paxes enables employees round-the-clock access to these policies for greater compliance. Employees can access and download different policies and forms for reference from any location, as the SaaS-based solution provides smooth online accessibility through a laptop or smartphone.

6. Eliminates approval delays

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Approval delays can hamper the smooth functioning of business travel and expense workflows, causing displeasure among employees. Automating travel management for human resources addresses complexities and delays in approval processes. Instant online approvals are essential for business travelers to make last-minute itinerary changes because of unforeseen events.

HR can set specific approval recommendations for various employee levels. Automated travel and expense management platform allows the setting up of approval requirements to enable business travelers to know their travel options.

Conclusion

Business travel is an essential aspect of a company’s growth and expansion. Understanding the role of hr in business travel and expense management is crucial to streamline the process and to enhance the employee experience. Automating travel and expense management empowers HR with the right tools for compliance with travel policy and duty of care. SaaS-based travel management solutions such as Paxes are user-friendly and easy to deploy. These help real-time expense tracking and analytics for the improvement of travel policy and cost efficiency of business travel.

Travel Management For Human Resources FAQs

How does automated travel and expense management eliminate reporting errors?

Automated travel management avoids the use of manual processes that are prone to errors for error-free reporting.

What are the main challenges of travel and expense management?

Delay in approvals and reimbursement, travel policy deviations, and delays in reporting are a few challenges of travel and expense management.

How does an automated travel and expense management platform help new employees?

New employees can easily learn to create and submit expense reports using a smartphone app. They can understand travel policy guidelines of a company through the online app faster.

What are a few elements of corporate travel policy?

A corporate travel policy provides guidelines about a minimum number of days to book travel in advance, maximum airfare and hotel tariff, and permissible flight class.

How does an automated expense platform benefit organizations?

HR can capture real-time travel spending besides generating helpful analytics. Employees need not spend hours filling out manual expense reports, as online expense management solution helps instant expense report submission with no errors. It also expedites the reimbursement process.


Pratyush

Pratyush is a traveling enthusiast who always looks for innovations in business travel management. He has 5 years of experience writing content on corporate travel management and working closely with expert business travel facilitators.